Security and privacy for sensitive HR workflows

What makes HR workflow data sensitive

HR workflow data often includes leave records, accommodation notes, employee relations updates, private files, and internal communications. That means the security question is not only about storage. It is also about who can see what, where the record lives, and how access is controlled over time.

• Case notes can contain sensitive employment context
• Documents may include medical or personnel-related files
• Draft communications still require controlled access
• Audit-sensitive records should remain easy to review later

How AI SoloHR handles workspace isolation

AI SoloHR is built around organization-scoped workspaces so each company operates inside its own boundary. Cases, documents, AI drafts, and timelines are tied to the active workspace instead of sitting in a shared public system.

• Organization-level isolation
• Role-based access by workspace member

Security contact

Security reports and sensitive questions can start through the contact page. A standard security.txt file is also published for discovery.

Data handling

Review the public summary for retention, deletion, access control, AI draft boundaries, and related data request paths.

Human review boundary

AI SoloHR keeps HR in the loop for drafts, access choices, documentation quality, and final employment actions.

Why workflow structure affects security

Sensitive HR work gets riskier when the facts, documents, and communication trail are scattered across inboxes and shared folders. Keeping the case history in one place makes access control and later review more realistic.

What teams should still review internally

Security and privacy still require internal judgment around who should have access, what should be documented, how long records should be retained, and when a case should be escalated outside the product workflow.