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Help center

Generate AI drafts

Use case facts to draft emails, manager updates, and leadership summaries for HR review.

Built for U.S. employers and small-business HR teams.

AI DraftsFor U.S. employers 5 min read time

Key takeaways

  • Pick draft type
  • Use case facts
  • Review output
  • Edit before use
AI Draft AssistantReady
Prompt Input
Draft a return-to-work confirmation email for the operations manager. Include ADA restrictions review timeline.
SUBJECT: RETURN TO WORK CHECK-INDRAFT

Hi team, as we prepare for Jane's return, we will follow the accommodation schedule outlined in the case timeline...

How draft generation works

AI SoloHR uses the context you provide to generate draft text. Drafts are not sent automatically and should be reviewed before use.

Basic flow

Use the case context before generating any message.

Choose draft type
Confirm case context
Generate draft
Review and edit

Review before use

Check the facts, tone, audience, and compliance boundary before sending or sharing any HR draft.

Best use cases for AI drafts

Draft generation is especially helpful for manager updates, employee follow-up emails, leadership summaries, and first-pass internal notes.

What Draft Types Are Available Today

Employee Emails

Sensitive workplace concerns require objective, factual documentation rather than subjective notes.

Generate a neutral, factual timeline of conversations to keep leadership and counsel aligned during escalations.
Verify employee emails compliance and record updates.

Manager Emails

Setting up custom categories and private files creates a clear structure for ongoing documentation.

Follow the step-by-step setup guides to connect calendar resources and establish secure document folders.
Verify manager emails compliance and record updates.

Leadership Briefs and Other Internal Drafts

Streamlining your system setup allows administrative HR actions to run smoothly and predictably.

Assign task deadlines for each workflow step to keep active cases moving from intake to final resolution.
Verify leadership briefs and other internal drafts compliance and record updates.

What to Prepare Before You Generate

Case Facts

Sensitive workplace concerns require objective, factual documentation rather than subjective notes.

Generate a neutral, factual timeline of conversations to keep leadership and counsel aligned during escalations.
Verify case facts compliance and record updates.

Audience and Goal

Setting up custom categories and private files creates a clear structure for ongoing documentation.

Follow the step-by-step setup guides to connect calendar resources and establish secure document folders.
Verify audience and goal compliance and record updates.

What Should Not Be Left Ambiguous

Streamlining your system setup allows administrative HR actions to run smoothly and predictably.

Assign task deadlines for each workflow step to keep active cases moving from intake to final resolution.
Verify what should not be left ambiguous compliance and record updates.

A Quick Review Checklist Before Sending

Check the Facts

Connecting integrated tools ensures case notes and follow-up reminders stay visible inside one workspace.

Verify credentials, configure role-based access, and sync integrations to keep workspace actions secure.
Verify check the facts compliance and record updates.

Check the Tone and Scope

Connecting integrated tools ensures case notes and follow-up reminders stay visible inside one workspace.

Verify credentials, configure role-based access, and sync integrations to keep workspace actions secure.
Verify check the tone and scope compliance and record updates.

Check the Record You Will Keep

Connecting integrated tools ensures case notes and follow-up reminders stay visible inside one workspace.

Verify credentials, configure role-based access, and sync integrations to keep workspace actions secure.
Verify check the record you will keep compliance and record updates.

What to do before and after this step

Most product help actions are easier when the right context is already in place. Before taking the step on this page, make sure the related case, facts, and people are clear. After finishing it, the next move is usually another workflow step such as checking documents, assigning follow-up, or reviewing a draft.

  • Use the help article while working inside a real case or workflow
  • Keep the surrounding facts, dates, and documents organized first
  • If the result affects sensitive communication, review it before sending or sharing it

Support boundary

This help content explains publicly available product workflows. It does not promise hidden features, custom integrations, legal review, or automated compliance outcomes beyond what the product already does today.

AI SoloHR is designed to support case records, tasks, documents, timelines, and reviewed AI drafts inside one workflow. It is not a substitute for legal, medical, benefits, or policy review where those are needed.

Keep Exploring

Using AI for HR drafts safely

Read the review framework behind responsible AI drafting.

Open resource

AI safety overview

Understand the product-wide boundary for AI-generated output.

Open resource

Frequently asked questions

Are AI drafts sent automatically?

No. AI SoloHR generates drafts for review. HR stays responsible for editing, approving, and sending any final communication.

What kinds of drafts can I create?

Teams commonly use AI SoloHR for manager updates, employee follow-up emails, leadership summaries, and other factual HR communication.

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Related Compliance Articles & Guides

WH-385-V Instructions: Complete FMLA Veteran Caregiver Leave Certification Guide (2026)
FMLA

WH-385-V Instructions: Complete FMLA Veteran Caregiver Leave Certification Guide (2026)

A section-by-section guide to completing DOL Form WH-385-V for veteran military caregiver leave. Master the 5-year post-discharge rule, DD-214 verification, bad vs. good certification examples, and 26-week entitlement limits.

Read Post
WH-385 Instructions: FMLA Military Caregiver Leave Certification Guide (2026)
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WH-385 Instructions: FMLA Military Caregiver Leave Certification Guide (2026)

A section-by-section HR guide to completing DOL Form WH-385 for active duty military caregiver leave. Master 26 workweeks entitlement, Next of Kin relationship rules, DOD medical certifications, and real-world case examples.

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WH-384 Instructions: FMLA Qualifying Exigency Leave Certification Guide (2026)
FMLA

WH-384 Instructions: FMLA Qualifying Exigency Leave Certification Guide (2026)

A section-by-section HR guide to completing DOL Form WH-384 for military exigency leave. Master the 8 statutory exigency categories, active duty order verification, bad vs. good certification examples, and 12-week entitlement rules.

Read Post

Manual Process Risk Warning

Static documents and manual spreadsheets are great for initial tracking. However, as deadlines pile up and files scatter, human errors can trigger costly regulatory compliance audits.

✦Scattered details across email, Slack, and spreadsheets
✦Task deadlines missed due to lack of automated follow-ups
✦Security risks from storing sensitive employee records in loose folders
Compliance Workspace

Put this guidance into action

AI SoloHR helps U.S. small-business HR teams turn manual compliance steps into tracked tasks, defensible timelines, secure document records, and reviewed AI drafts.

  • 14-day full platform access
  • Up to 3 active cases
  • Up to 30 employee records
  • All 7 U.S. case types unlocked
AI safety details No credit card required

This resource is intended for U.S. HR operations and educational purposes only, and does not constitute legal advice. Consult a qualified professional or employment attorney regarding your specific federal and state compliance obligations.

AI Draft AssistantReady
Prompt Input
Draft a return-to-work confirmation email for the operations manager. Include ADA restrictions review timeline.
SUBJECT: RETURN TO WORK CHECK-INDRAFT

Hi team, as we prepare for Jane's return, we will follow the accommodation schedule outlined in the case timeline...

On this page

  • How draft generation works
    • Basic flow
    • Review before use
  • Best use cases for AI drafts
  • What Draft Types Are Available Today
    • Employee Emails
    • Manager Emails
    • Leadership Briefs and Other Internal Drafts
  • What to Prepare Before You Generate
    • Case Facts
    • Audience and Goal
    • What Should Not Be Left Ambiguous
  • A Quick Review Checklist Before Sending
    • Check the Facts
    • Check the Tone and Scope
    • Check the Record You Will Keep
Defensible Trial System
This interactive widget simulates real-time actions logged directly into the secure AI SoloHR compliance lockbox.
Printed from AI SoloHR. Simplify leave case management, track WH-381/382 certification deadlines, and stay 100% compliant at aisolohr.com.
AI SoloHR

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